Home Explorer Administration License Audit

License Audit

Explorer calculates how many licenses are in use by looking at the combination of security privileges in use, and cross-referencing this with the data configured with available licenses. 

Administrators are able to view the license usage for Explorer and Shift Log to more easily manage end user licensing.

Screenshot of licence audit report in Explorer

The License Audit report is only accessible from the following URL, for users with Explorer Admin privileges:

https://[hostmachine]/P2.Explorer/Admin?LicenseAuditReport=true

To open the report, click the Settings icon on the left.

The License Audit shows the following information:

  • Number of licences purchased for a specific category of user (Quantity)
  • Number of licences that have been allocated to users, via configuration of security privileges (Configured)
  • Number of users who have logged in within the last 90 and 180 days (Active)

Logic for License Metrics

Metrics for Explorer and Shift Log are calculated as follows.

Explorer

License Metric Configured Active
Web Users All non disabled users, who are not analysts All users who are not analysts who have logged in during the time frame
Analyst Non disabled users, who have privileges (via a role or a user group role), to:

  • Edit or Delete a Calculation
  • Edit or Delete a Workspace
  • Has Explorer Admin privilege

Users who, within the relevant timeframe, have logged in and:

  • Have published a display
  • Have created a time window
  • Have calculation edit/delete privilege
  • Have workspace edit/delete privilege
  • Are admins

Shift Log

License Metric Configured Active
Shift Log Users Non-disabled users who have privileges (via a role or a user group role), to:

  • Contribute or Publish any workbook
  • Has Shift Log Admin privilege
  • Has Server Admin privilege
 Any user who has, within the relevant, timeframe:

  • Created or modified a Log Entry
  • Created or modified a General Entry
  • Shared a Log or General Entry (Append Form)

Export a Report

To see the list of active users who contributed to a metric in the License Audit, you can click the relevant number and export the list to a CSV file.

The CSV file displays the Name and Display Name of the active users for that time period.

Release History

  • License Audit 4.10.1
    • Added ability to download the lists of active users
  • License Audit 4.9.7
    • Initial release

 

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